What is the rental fee for Hermitage Hill and what does it include?
Please see our pricing and included items at this link - Pricing -
What is the building capacity?
We comfortably accommodate 200 people, this also allows adequate space for dancing and banquet setup.
What dates are available?
Please contact us directly to learn about availability. firstname.lastname@example.org
What is necessary to book a date?
Hermitage Hill requires a signed contract and half of your rental fee to hold your date.
Do I need to schedule a tour or can I just stop by?
We kindly request that all tours are by appointment only. Please contact email@example.com to schedule a tour.
Will there be another wedding the same day?
At Hermitage Hill, we only host one wedding per day to ensure that each couple’s event is special.
Are there overnight accommodations nearby?
Yes, Hermitage Hill offers four on-site suites to create a wedding weekend for you and your wedding party. To inquire about on-site suite availability click here. We also recommend the following hotels which are 10 minutes away. Click Here.
How many cars will your parking lot accommodate?
100 cars. We offer parking services but if your wedding will be offering alcohol, we highly suggest considering charter bus companies to alleviate the worry of guests drinking and driving. Click Here
What happens in the event of rain?
Unlike many venues, Hermitage Hill offers a dedicated indoor and outdoor ceremony site. This means that in the event of inclement weather the venue does not have to be "flipped" from your ceremony to the reception. Reception tables are available for setup prior to the ceremony and do not need to be moved in the event of rain. This added measure ensures a smooth transition into your reception and makes the decision of hosting a ceremony inside (or not) much less stressful.
We plan to have our ceremony off-site, or plan to have only our ceremony at Hermitage Hill, does the site fee change?
Because we only host one event per day, our fee structure remains the same regardless of whether you hold your ceremony, reception or both, on-site.
Do you allow dogs on-site to play a part in our wedding day?
Dogs are allowed (with pre-approval) at the ceremony and pictures. Animals, other than service animals, are NOT allowed under roof or near food. Dogs must be on a leash and a specific handler must be appointed. We frequently refer our neighbor “Home Away From Home” for boarding and grooming for wedding parties with canine participants.
My preferred dates are unavailable. Do you have a cancellation waiting list?
We do not keep a cancellation waiting list because once a date is purchased, we DO NOT resell your wedding date.
Does the venue come with a “Day-of" Wedding Coordinator?
Unfortunately, if you're trying to compare venues "apples to apples" we feel that this is a tricky question. Our answer is no. We think its possible for the job duties of a '"day-of wedding coordinator" to mean something different to you than it does to us, and the last thing we want is miscommunication. However, we do have a venue representative on-site before you arrive that will stay with the venue throughout the day. They can assist with questions regarding set-up, where outlets are located, and set up and break down ceremony chairs. We recommend every bride hire a professional wedding planner to assist with the day-of activities. Please click here for list of our approved wedding planners.
What are our catering options at Hermitage Hill Farm?
Hermitage Hill offers on-site catering and bartending packages with pre-fixed menus. Our approved vendor lists a wide selection of pre-approved caterers that will accommodate your budget and style of service.
Can I bring in an outside caterer?
The short answer is no and let us elaborate. In our 20+ years in the business, we have seen wedding day tragedies that will make a bride cringe. From caterers not showing up, to running out of food, not cleaning up (leaving father, mother and Aunt Katherine holding the bag) and yes most memorable was seeing a wedding cake drop on the floor and then trying to piece it back together for service. You only plan one wedding and we prefer to save our brides this horrid experiences by working with professionally trained staff.
If we choose the one day option, will we be able to access the location early to rehearse our ceremony?
If you elect the one day rental, our venue will likely be reserved by another couple the night before. For that reason, one day rentals should plan for an off-site rehearsal.
Do you include linens in your rental?
Linens are not included in the rental cost, however NEW this season, we will include an inventory of Farmhouse tables that pair ever so beautifully with our Chiavari chairs and afford you signfiicant savings on linen rentals.
Can we have fireworks or candles for our wedding?
We do not allow fireworks or candles because of fire concerns to our horses and the hay storage in our barn.
Can we plug in an iPod instead hiring a DJ?
YES! New for 2019, we have installed a professional Presona sound system so you may use a playlist for your wedding reception. This new benefit helps save money on your wedding day.
We are using a rental company. Can they drop off or pick up items outside of the rental period?
All rentals, catering equipment , etc. must be removed at the conclusion of the event. Large items maybe stored in a designated area until 11 a.m. for pick-up the following business day.
May we bring in our beer?
We do not allow outside beer due to Virginia ABC laws and the fact that we manufacture craft beer. We offer 16 styles of beer and offer an American Blonde Ale that will suit those with non-craft beer drinking palates.
Can we nail decorations in the walls?
As our family logged some the trees off of our farm and cut the boards one by one, we request that holes are not placed in the walls. We do have areas where hooks are already placed that you are welcome to use for any additional decorations. We hope that you will find them beautiful without any extra work!
What is the event clean-up process?
The party must stop at 10pm and the room returned to broom clean condition by 11:00 pm. All approved caterers on our list are aware of these rules. All materials brought in for your wedding must be removed before exiting the property at 11:30 pm. All guests and staff must be off the property by 11:30 pm in accordance with our county’s rules and regulations.
How far in advance do you need final headcount, timeline and list of vendors?
In order for Hermitage Hill’s team to effectively set up for your wedding day, we need all information 8 weeks in advance prior to your scheduled wedding day.